How fleet sales work.

Stock-list columns we need: reg, make / model / trim, mileage, current location, licensed status (if applicable). Everything else (VIN, V5C reference, MOT expiry, finance lender, condition notes) helps refine the offer band but isn't blocking. We can also work from a fleet management system export (FleetCheck, Jaama Key2, Fleetio) if that's easier than a custom CSV.

The 2-hour clock starts when we acknowledge receipt of your stock list during working hours (08:30 to 18:00 Mon to Fri). The specialist who responds is the same person who'll handle the deal through to collection. Each line item gets a per-vehicle figure plus a single book-level number; the per-vehicle breakdown lets you audit the offer rather than seeing a single aggregate. The firm offer holds for 72 hours.

Multi-site collections are sequenced by region with each site treated as a separate manifest. Typical pace is 8 to 15 vehicles per transporter day depending on site loading conditions. We work around operational windows (overnight depot access, weekend-only collection, no-presence drop-off via locked compound) and provide signed delivery notes for each vehicle leaving the site.

Per-vehicle bank transfer triggers as each unit is loaded onto the transporter and the V5C / keys are signed across. Faster Payment typically clears within 60 minutes; CHAPS available on request for amounts above £100k single-day. The regional consolidated remittance arrives the next working day with per-vehicle line items reconciled against the original stock list.

Per-vehicle settlement statements detail VAT treatment (Margin Scheme for qualifying vehicles, standard VAT for non-qualifying). Monthly summary aggregates the period's deals into a single fleet-management ledger entry. Annual reports on request break down the disposal pipeline by vehicle class, sector, and average days-to-collect, useful for board reporting and end-of-year fleet rationalisation reviews.